CAREERS

POST DATE: October 2, 2025

CLOSING DATE: October 15, 2025

TYPE OF EMPLOYMENT: Full Time Permanent

REPORTING TO: Vice President, Administration

SALARY RANGE: $55,000 - $69,999

LOCATION: Sault Ste. Marie, Ontario

HOW TO APPLY:

Please submit a cover letter and resume to careers@ssmic.com, or to the Sault Ste. Marie Innovation Centre at 99 Foster Drive, Level Six, Sault Ste. Marie, Ontario, P6A 5X6.

WHY CHOOSE EMPLOYMENT AT SSMIC?

When you join the Sault Ste. Marie Innovation Centre (SSMIC), you’re not just joining a company—you’re becoming part of a vibrant team that is passionate about making a difference. We are dedicated to cultivating an environment where our team members can thrive, explore their passions, and hone their skills. Whether you’re tackling complex data challenges, collaborating with innovative thinkers, or crafting creative solutions, you’ll find opportunities here to grow professionally and personally.

At SSMIC, we value creativity, teamwork, and out-of-the-box thinking. We encourage each member of our team to push boundaries and bring their unique perspectives to the table. Every challenge is an opportunity, and we face each one with enthusiasm, determination, and a commitment to excellence. If you’re looking for a workplace where your contributions matter, where your ideas are valued, and where you can make a real impact while doing work you love, SSMIC is the place for you.

JOB SUMMARY

SSMIC is seeking a Finance and Administrative Coordinator to support the finance and administrative functions of the organization including all divisions and potential subsidiaries (Harvest Algoma). This position will report to the Vice President, Administration. The ideal candidate will exercise good judgement in all situations with strong written and verbal communication, accounting, administrative, organization, and time management skills, along with the ability to maintain a realistic balance among multiple priorities. This position requires a confident individual who is capable of working independently and as part of a team and can exercise confidentiality and discretion within a deadline-driven environment.

JOB DUTIES

• Assists with processing expense reports in accordance with SSMIC policies to ensure compliance and flags required items with the Vice President, Administration, including per diems accurately calculated; travel dates correspond with itineraries; accommodation and rental costs are reasonable; and all receipts are attached.
• Assists with the accounts receivable cycle, including codes and posts client invoices as requested and as per funding schedules; preparing monthly account statements; traces and resolves errors; monitors overdue accounts on a regular basis; follows appropriate collection efforts in accordance to SSMIC policy; posts payments received (credit card, cash, cheque, etc.); and prepares bank deposits on a weekly basis, and processes at the financial institution.
• Assists with the accounts payable cycle, including generating purchase orders when required; calculates, codes and posts vendor invoices and expense reports to accurately record eligible HST ITCs; obtains required approvals; traces and resolves errors; posts online payments; and generates cheque runs for review.
• Assists with the payroll process and is back up to the Senior Financial Coordinator.
• Completes and posts monthly bank and petty cash reconciliations for approval.
• Assists with human resource functions including coordinating resumes, onboarding, and maintaining staff files.
• Schedule meetings, record and distribute minutes for the Health and Safety committee.
• Participates as a member on the Joint Health and Safety committee and assists with monthly health and safety workplace inspections.
• Screen and direct phone calls, process incoming/outgoing mail, Purolator shipments.
• Provide reception duties including coordinating client arrivals and deliveries
• Coordinate meetings (ordering and setting up food), travel, and accommodation.
• Provide administrative support to the Executive Leadership team, which includes Executive Director, Vice President, Administration, Vice President, Programs, and Vice President, Sales and Operations.
• Maintain and update various existing databases (Staff, Projects, Board, Key Distribution, Parking).
• Coordinate security ID, office keys, and parking permits for new employees.
• Maintain and order office and kitchen supplies.
• Other tasks as assigned and consistent with this role.

QUALIFICATIONS

• College diploma or an equivalent combination of education/experience.
• Minimum of 5 years’ experience in a senior administrative or executive assistant role.
• Knowledge of Sage accounting program.
• Strong administrative, organization, and relationship building skills.
• Discretion and confidentiality is required.
• Ability to work independently and as part of a team to effectively prioritize and manage multiple projects and deadlines.
• Excellent written and verbal communication skills.
• Ability to follow through and complete overlapping projects.
• Accuracy and attention to detail while working under tight deadlines.
• Expertise in MS Office Suite (Word, Outlook, Excel, PPT and Access).
• Ability to speak in both official languages (English and French) would be considered an asset.

BENEFITS

In addition to a competitive compensation package, SSMIC provides a comprehensive benefits package that includes:

• Group Health Insurance Program
• Retirement Savings Plan
• Generous Vacation and Wellness Days
• Professional Development Program

NOTICE TO ALL APPLICANTS

Confidentiality of all applicants assured. Only those selected for interviews will be contacted and we thank all other applicants for their interest.

The Sault Ste. Marie Innovation Centre welcomes a diverse workforce. As a non-for-profit organization, we are committed to an inclusive, barrier-free recruitment and selection process and workplace. If you require any accommodations, please notify us and we will work with you to meet your needs.

POST DATE: October 3, 2025

CLOSING DATE: October 16, 2025

TYPE OF EMPLOYMENT: Full Time Contract (Term 1-year contract)

WAGE: $22 per hour

JOB SUMMARY

The Sault Ste. Marie Innovation Centre (SSMIC) is one of 17 Regional Innovation Centres in Ontario. We are a not-for-profit organization dedicated to economic development and diversification in the science and technology sectors in the Sault Ste. Marie and Algoma region.

Our mission is to drive business growth, facilitate research and commercialize innovation in science and technology through partnerships, expert advice, community development, business incubation, youth outreach and sector development activities.

We are seeking a motivated IT Systems Research Intern to join our team. This internship presents an exciting opportunity to gain hands-on experience with IT environments within a fast-paced and supportive environment. The IT Systems Research Intern will work closely with our IT team, assisting with various tasks, providing research findings, and assist with implementation of new technology to improve efficiencies and effectiveness.

KEY RESPONSIBILITIES

• Conducting research and comparative analysis of networking hardware, software solutions, and emerging technologies (e.g., AI for network security, next-gen firewalls, SD-WAN).
• Research and assisting in the evaluation of system performance, security tools, and network monitoring platforms.
• Researching and assisting in the implementation of technical documentation, including whitepapers, internal reports, and procedural guides.
• Assisting in the design and testing of new configurations and update strategies for servers and network devices, with a focus on scalability and performance.
• Researching and helping draft proposals for the implementation of mobile device management (MDM) and asset tracking systems.
• Supporting internal teams with data collection and analysis to inform IT infrastructure decisions.
• Monitoring and documenting findings using network monitoring tools to assist with predictive analysis and trend identification.

QUALIFICATIONS

• A university degree or college diploma in information technology or computer science.
• Aptitude for accurate, highly detailed and analytical skills.
• Strong research skills.
• Solid understanding of systems administration and network environments.
• Superior customer service skills, and professional attitude.
• Excellent presentation, written and oral communication skills.
• Reliable, independent, and able to work flexible hours with minimal supervision or direction.

NOTICE TO ALL APPLICANTS

Confidentiality of all applicants assured. Only those selected for interviews will be contacted and we thank all other applicants for their interest. The Sault Ste. Marie Innovation Centre welcomes a diverse workforce. As a non-for-profit organization, we are committed to an inclusive, barrier-free recruitment and selection process and workplace. If you require any accommodations, please notify us and we will work with you to meet your needs.

This opportunity is proudly supported by Northern Ontario Heritage Fund Corporation and is funded through the Workforce Development Program. Eligibility requirements of the program can be found here: https://nohfc.ca/en/pages/programs/people-talent-program/workforce-development-stream

HOW TO APPLY:

Please submit a cover letter and resume to careers@ssmic.com, or Sault Ste. Marie Innovation Centre, 99 Foster Drive, Level Six, Sault Ste. Marie, Ontario, P6A 5X6 by 4 pm on October 16, 2025.